The board should know who is completing inspections and how often the inspections are taking place. A quick trick when inspecting is to alter the route each time. Looking at your property in a different order will force you to look in a different way.
Preventative maintenance is done to avoid breakdowns in equipment and to promote a longer useful life. A schedule of what equipment is under the maintenance responsibility of the association is essential. A chart with the recommended preventative maintenance for each element on the schedule is the next necessary chart. This confirms what needs to be done and becomes the monitoring tool to guarantee completion.
Routine maintenance is regular maintenance contracted by an association. Items like grass cutting or cleaning are common examples. The board should know who is performing the work and to what scope they are performing. Vendors should be monitored and evaluated. If performed correctly, some types of routine maintenance can identify or avoid future corrective maintenance issues.
When considering the amount of overall maintenance to add to your association recipe, you may keep in mind the four major maintenance goals as stated by the CAI:
1. To meet the needs of the individual residents as they relate to the community association’s responsibilities
2. To preserve and enhance the common property
3. To limit potential exposure to injury to residents, guests, and employees
4. To protect property values of the homes or units through successful maintenance of the common property
(M100: The Essentials of Community Association Management, 2014)
Once you have your base ingredients prepared, a board, with the help of its members, should think about adding additional ingredients to their “recipe for success.” Get creative with what to add; the following are some options:
Executing a healthy recipe to perfection requires time, effort, and constant monitoring. Teaming with qualityprofessionals is the easiest way to ensure success throughout every step of the process. The accountants, attorneys, managers, and all other essential vendors your associations works with should help guide the board and members to achieve their goals. Their knowledge of association ingredients will help blend the essence of your final dish.
In today’s world, most recipes are available with a simple online search. However, a quick read of the reviews associated with the recipe will show that each individual makes tweaks to fit their specific tastes. The combination may be the foundation to your association’s recipe, but the exact amount of each in combination with the optional ingredients will create a healthy recipe that is a staple in
12 | COMMON INTEREST®
A Publication of CAI-Illinois Chapter
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