Butler 53’s succession plan was founded on four goals: 1. Streamline the admin- istrative services that are reflected in standard operating policies and procedures.
2. Build what SIGMA calls a “succession bench” that focuses on the growth of current personnel to improve the retention rate of district personnel who embrace the Butler 53 way of supporting fami- lies, staff, and students.
3. Create and maintain a succession model for spe- cialized services, such as special education, gifted and academically talented, and English learners, to support greater depth of knowledge for everyone.
A goal of the succession plan is to ensure a safe and healthy learning environment for students and staff.
4. Require cross-training and cross-licensing in opera- tional tasks for all administrative-level employees to comply with the emergency operations plan.
In a collaborative effort, the district’s administrative team and board of education worked together to sup- port all elements of the succession plan through a multi- year approach. The investment in time and resources ensured stabilization, retention, and financial savings.
Developing the Succession Plan
During the first year of plan development, district lead- ers gathered information from employees who had the necessary knowledge about key positions to build a sus- tainable succession plan. District leaders considered who would fill positions if necessary and what targeted profes- sional development they would need based on that plan. The second year focused on streamlining administra- tive services relative to the standard operating proce- dures and policies, including creating and maintaining a succession model for specialized services. Key com- ponents of the succession plan concerning operations included absorbing contracted services such that: • The superintendent served as the school business official.
• A full-time assistant principal took responsibility for curriculum and instruction.
• A building principal took on additional district-level duties, including human resources functions.
These components provided additional areas of responsibility for the administrative team and fueled their interests in growing professionally.
18 APRIL 2022 | SCHOOL BUSINESS AFFAIRS
The Butler 53 administrative team cross-trains to comply with the emergency operations plan.
The primary focus of the third year was to cross-train and cross-license all administrative-level employees and to ensure that routine operational tasks aligned with the emergency operations plan (EOP). The EOP was key to District 53’s response to COVID-19, resuming in-person instruction in fall 2020, and maintaining a healthy and safe school environment for teachers, staff, and students. In addition, the administrative positions were adjusted to merit-based contracts, which was a school board expectation.
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