 foremost, stay calm and refer to your action plan.

can feel like a daunting task, but can be approached in the same manner as if you were eating an elephant – one bite at a time.

Consider forming an ad hoc committee to tackle each piece of the planning rather than trying to tackle the entire job all at once. If your manager lives offsite, understand that there is a very good chance they may not be able to directly assist you immediately following a disaster and plan accordingly. Solicit involvement from the community members and you may even be lucky enough to have folks living in your community that have experience in this sort of thing. Leverage your resources, set priorities, reasonable timelines, and benchmarks for each portion of the plan, and stick to the timeline as best as possible to keep the project moving and achieve the desired result.

Consider forming an ad hoc committee to tackle each piece of the planning rather than trying to tackle the entire job all at once.

Identify Your Community’s Needs

Every community is unique, and your emergency plan  consider the following as you begin to formulate what needs to be included in a disaster plan.  Location and nearby terrain, structural design, landscaping, amenities, and mechanical equipment that should be considered in the plan, community demographics, etc.

 Determine if you have the capacity to store emergency  materials needed to temporarily secure the building in case of damages

  captains and co-captains

 Encourage residents to develop their own emergency plan and kits

What Should Be Included in Your Emergency Action Plan?

Consider turning your plan into a handbook that each resident can access electronically and keep a copy in their personal emergency kit. A hard copy should also be kept  event of an emergency as digital access may not always be available. Some items you might consider including in your plan/book are:  Emergency contact phone numbers, including owner and tenant rosters (print these monthly or quarterly to keep information current)

 Area maps and evacuation routes  Shut-off locations for water, gas and electric  Emergency supplies storage locations  Preferred contractors contact information

A Disaster Has Occurred…Now What?

 foremost, stay calm and refer to your action plan. As detailed by your plan, you should do the following:  Secure all areas that have the potential for safety issues and property loss

 Prevent further loss to the association or the owners via every available effort

 Provide medical assistance until professional help can arrive

 Follow protocal from federal, state, and local authorities  Notify your insurance provider and expect that response may be delayed if the disaster is widespread

Additional Resources to Help Build Your Unique Disaster Preparedness Plan:  CAI Online Disaster Preparedness & Recovery Resources

 CAI Online Best Practices: Natural Disasters Publication  Red Cross - How to Prepare for Emergencies  Washington State Emergency Management Division  Washington State Department of Natural Resources - Firewise

 Washington State Emergency Management Association  Seattle Emergency Management  29

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