www.caioc.org

Private communities must obtain a copy of the  of compliance annually.

Reporting System (TRUCRS) that states they are complying with the en- gine model year schedule or flexible compliance options. Either a certificate or written statement with a list of the company’s vehicle identification num- bers can be used by a community man- ager or other entity as proof of verifica- tion the hired fleet/vehicle is compliant.

Private communities must obtain a copy of the certificate or other proof of com- pliance annually. CARB also posts the names and motor carrier numbers of the fleets that have reported compliance in TRUCRS at www.arb.ca.gov/msprog/ onrdiesel/tblookup.php. You may save the screen shot digitally as long as the TRUCRS Certificate is legible. It is not a requirement for companies hired by you to e-mail you their certificate. However, if that is an effective way for your company to collect copies of the TRUCRS Certificates or written state- ments, then your company/community can require it.

Commonly asked questions and an- swers about how managers and com- munity boards can meet their goals are summarized below.

Q1 v

How do I verify my vendor’s compliance?

Making a notation for your records does not meet the Truck and Bus Broker veri- fication requirements. “Te Truck and Bus Regulation: How to Verify if Hired Fleet Comply” guidelines (www.arb. ca.gov/msprog/onrdiesel/documents/ faqverify.pdf) advises business own- ers to print a certificate from the Truck Regulation Upload, Compliance, and

Q2

How many years should I keep the records that show my vendor was compliant?

I s

Te requirement to maintain these re- cords is three years. See Title 13 Cali- fornia Code of Regulations (CCR), §2025(u).

Q3

Could an audit of a single HOA trigger an audit of all the management com- pany’s HOA customers?

C a

An audit of a hiring company can trig- ger an audit of ALL other communities subject to the Truck and Bus Regula- tion. CARB’s enforcement programs are

designed to help ensure that companies comply with regulatory requirement in order to promote a fair and level play- ing field for companies operating in California, and to ensure that necessary emissions reductions are achieved.

Q4

Types of diesel vehicles may include tow trucks, lift trucks, drill rigs, street sweepers, concrete pumps, dump trucks and vacuum trucks. Are there other types that should be on a property manager’s radar?

T

Certain diesel trucks and buses with a GVWR that is 14,001+ lbs. are subject to the regulation. For a list of vehicle ex- emptions see: Title 13 CCR §2025(c) Exemptions.

I Q5 c

Is a vendor with just one covered vehicle out of com- pliance considered to have 

Yes, if one vehicle in the fleet is out of compliance, the whole fleet is consid- ered to be out of compliance. Te TRU- CRS database will not allow the com- pany to print a TRUCRS Certificate if the fleet is out of compliance.

Q6

Vendors have until Janu- ary 31 each year to update  website. Would checking the site for every new ven- dor before starting work and all existing vendors every February be consid- ered a best practice?

a

w

Yes, the responsible hiring party should obtain a written statement from the ve- hicle owner that verifies that their fleet

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