to send communication to your owners by December 1, you should have made a decision and notified the companies by November 15. In order to make a decision by that date you should have interviews earlier in November, have sent your RFP out in October, so on and so forth.

As noted above, your current contract should contain a termination clause that you will need to review if you intend to end the relationship before the contract is over. Again, you’ll need to coordinate a goal end date and work backwards scheduling appropriate events so that you stay on track. Make sure that you send the appropriate cancellation notice within the time frame required by your contract, or you may be leaving yourself open to additional costs.

A Smooth Transition…

As you can see, there is a lot of work that goes into the “Changing of the Guard,” and hopefully you’ve found these tips on communication, preparation and timing to be helpful for a smooth transition. You can also apply this process to other areas of change within your association. You’ll run into similar scenarios when turning over from developer to owner control, or when you’re changing other contracted service providers. If the Game of Thrones has taught its viewers anything, it is that when you don’t prepare for change, you’ll likely get bloodied in the process.

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