Too Many Meetings  Continued From Page 15


resources. Volunteers come and go and many are willing to help but need more education and instructions on how community associations are supposed to operate harmoniously and legally. Make sure board members know and understand the contents of your governing documents. These documents are the organizational play books. Follow them. Such focus on, and understanding of, your core documents makes it easier to reach a consistent solution each time an issue comes up.


Knowing your documents ensures a consistent solution each time an issue comes up.


You don’t have to reinvent the wheel. Use the CAI professional materials and people resources available to help you. Managing other people’s money as you manage your HOA or Condo Association, is a serious job with serious responsibilities. How well your organization volunteers are trained and respond to issues makes up the culture of your association.


You don’t have to reinvent the wheel. There are professional CAI resource materials and people available to help you.


#8


Transitioning to new board members is much easier with a training system and an updated operations handbook.


Have new board members begin attending meetings, and include them on the board information distribution list, a year before their new term starts. Such advance integration will do wonders for their confidence and contributions.


#9


Summarize at the end of every meeting.


Clear meeting summarization helps all attendees, and gives the secretary and task


16 Community Associations Journal | April 2023


manager assurance that all decisions and tasks will be assigned and documented. Leave no loose ends; tie them up or move them to the next meeting. End meetings promptly on time every time.


Lead by example. #10


Follow the rules, get your assignments done on time. Watch what you say and do. Always remain professional. Follow a Code of Conduct. If you


don’t have one, work with counsel, CAI or your management professional on getting one created and adopted. How you act will build trust and loyalty.


Follow the rules, get your assignments done on time. Always remain professional. Follow a Code of Conduct.


Recommended Reference Material


There is more information to help you keep your meeting on track. Robert’s to the rescue! Managing a meeting takes confidence and practice. If Robert’s Rules of Order (RROO) seems daunting, note that Gen. Henry M. Roberts wrote a chapter designed specifically for small boards in his 12th Edition. It’s a good reference for boards that would benefit from high-level vs. strict procedures; those boards who still want to maintain some structure and rules, so that all members have a chance to participate and make decisions. Did you know that some motions need not be seconded? There are even more shortcuts in this helpful chapter. Learn the basic skills and then fine tune as you go. Read the chapter titled, “Procedures for Small Boards” in The Robert’s Rules of Order Newly Revised, 12th Edition.


There are also a number of resources available at www.caionline.org.


Download a Quick Guide for HOA and Condominium Boards, on Mastering meetings using Robert’s Rules: https://jurassicparliament.com/ product/digital-download- quick-guide-for-hoa-and- condominium-boards.


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