the length or term of the positions may be staggered. The candidate with the least number of votes would have the shortest term available. Retaining these ballots and proxies is required for a minimum of one year and owners can request review of the material.


While ballots are being counted, residents can be invited to share in the refreshments provided or contributed by residents. This gives residents a chance to meet their neighbors and


TREAT YOUR ANNUAL MEETING LIKE A PARTY, WITH A CHEESE, SAUSAGE & CRACKER TRAY, FRUIT BOWL OR CAKES AND COOKIES FOR GUESTS.


stretch their limbs and may soften any contentious behavior between members.


After all ballots have been tallied (twice if necessary) it’s time to announce the successful candidates, who will bring new experiences and ideas to the community, and if necessary, thank the former board members for their contributions. To prepare your new board members, provide


a gift of their own binder complete with a copy of the ‘Board Members Oath’ which you can obtain from CAI’s website. Your binder can include copies of past minutes, the current budget, a current financial report, a copy of the Declarations, Bylaws, Rules and Regulations, Condominium Property Act and/or Common Interest Community Association Act, and anything else you may have specific to forecasted activity within the community. A greener way to do this is to provide a USB drive with all


the documents. This way your new members will have the tools needed to be the best board members they can be.


ONE FINAL ITEM, don’t forget to plan your follow up meeting to determine board positions if necessary, and if they are not determined at the annual meeting as well.


42 | COMMON INTEREST®


A Publication of CAI-Illinois Chapter


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