the new system without overwhelming those who managed it. Starting slow and then expanding is also a good way to discover and fix problems and to obtain feedback. Springs has now customized 87 forms to cater to its evaluation needs.
Process maps can make learning a new system less overwhelming for staff members.
Provide resources to help everyone navigate the new system. At Springs Charter Schools, the human resources spe- cialist created “process maps,” which are, essentially, cheat sheets or guides that pro- vide a quick overview of Springshots. These types of resources work best if they are school-specific. Employees don’t always read the all-staff emails, so mak- ing a cheat sheet that’s specific to a staff member’s own school makes it relevant and more likely that employees will use it. Springs Charter Schools created Springshots process maps that outline step-by-step how the program works and what it looks like all the way down to what happens when the staff member clicks on a specific link. Process maps can make learning a new system less overwhelming for staff members.
Having a robust online platform for tracking professional
development and managing staff evaluations, as well as responsive tech support, was critical.
staff members to offer feedback. It’s also important to recognize and praise a job well done. Congratulate and thank staff members and supervisors for their work in switching over to the new system.
Toward a Positive Workplace
Ensure that your management platform is up to the task. Implementing a new professional develop- ment and evaluation system takes a lot of work on the back end. For Springs, the first year was definitely a learning curve.
Having a robust online platform for tracking profes- sional development and managing staff evaluations, as well as responsive tech support, was critical. District administrators should do their homework to learn the program they plan to use and make sure that everything is working properly before rolling out a new initiative to staff members.
Seek feedback and recognize accomplishments! Part of a successful rollout is ensuring that staff mem- bers’ concerns are being heard along with their sugges- tions for improvement, and providing opportunities for
20 MAY 2022 | SCHOOL BUSINESS AFFAIRS
Springshots have been a big success. Supervisors and staff members raved about the program during Springs Charter Schools’ annual staff training events and are frequently approached at conferences by employees of other schools who want to learn more about the initia- tive. Administrators love the convenience and efficiency of the management platform.
Implementing a new evaluation system may seem daunting, but applying some of the strategies described herein can help ensure a smooth rollout and a successful initiative that promotes a positive workplace culture.
Monica Strain is the human resources specialist for training and professional development for Springs Charter Schools in California. Email:
monica.strain@
springscs.org
Bill Lisowski is sales solutions engineer for Vector Solutions, headquartered in Tampa, Florida. Email:
bill.lisowski@vector
solutions.com
asbointl.org
MOOSED/
STOCK.ADOBE.COM
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